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Meeting Template availability settings
Meeting Template availability settings

Learn about the Meeting Template settings that allow Mixmax to determine your availability automatically.

Updated over a week ago

Meeting Templates are available on all Mixmax plans, including the Free plan, but some options, like Meeting Templates automation, are available only on the Small Business plan and above. Check out our pricing page for more information.

When you share a Meeting Template, Mixmax automatically determines your availability using your Google Calendar. From there, we use your meeting template settings to determine your availability.

Here are the meeting template settings that adjust your availability:

Available times

You choose the days of the week and time ranges you want to offer meetings. Just because you're free Saturday night doesn't mean you want to book a meeting then!

First, choose whether to offer a particular day by selecting or deselecting the checkbox next to it.

Next, choose the range of times during that day to offer as available. You can click the (+) circle to add multiple time windows.

Available times

Buffer time between events

Buffer time indicates the minimum amount of time you'd like between the event to be scheduled and other events already on your calendar. It's applied both before and after your Mixmax-scheduled event, preventing back-to-back bookings.

For example, say a prospect wants to schedule lunch between 12 and 1 p.m., and your buffer time is 30 minutes. For the time slot to show as available, no other events can be scheduled on your calendar between 11:30 a.m. and 1:30 p.m. That buffer gives you just enough time to drive to the restaurant and back!

To allow back-to-back bookings, reduce the buffer time to 0.

Duration of event

This is how long your event will last. The length of your event, plus the buffer time you set (described above), needs to be able to fit in between events already scheduled on your Google Calendar.

Mixmax only supports meetings starting on the quarter of every hour.

For example, if you'd like to set the meeting duration to 20 minutes with a 0-minute buffer, you'll see times offered as 9:00 - 9:20 a.m., 9:30 - 9:50 a.m., and so on.

Offer available slots every 15 minutes

When off, slots longer than 15 minutes will be offered every half hour. 15-minute slots will always be offered on the quarter hour.

How many days from now to offer times

You can restrict the days when you offer available times on your calendar. Next to Offer times, choose the range of days to offer. Days can range from 0 days from now (today) to 60 days from now.

To offer same-day appointments, set the first Offer times field to 0. To start offering appointments tomorrow, set the first field to 1, and so on.

Enable the Specific Dates setting to only offer times during a specific date range instead of a rolling time frame. These dates can be extended out to 2 months out.

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