Group Scheduling Poll

We know that planning and scheduling a group event can be exhausting. Mixmax solves that problem in a big way with our Group Scheduling enhancement. With a group event poll you can ask business partners, colleagues, or friends for their availability directly over email. When they respond, you can schedule your event directly on your Google Calendar within seconds.

To schedule a group event, hover over the calendar icon in the bottom bar of the compose window and click Plan group event.

You can also use the /group shortcut to start a group scheduling poll.

Next, fill out the event details (title, location, description, and time zone). Then pick dates and times for your recipients to choose from. When you're done, click Insert Event Poll  at the bottom to put the poll directly in your Mixmax email.

Here's what it looks like in your email:

When each recipient responds to your poll, you’ll get an email notification. To see aggregate responses, click the See full results & schedule event button in any of those email notifications, or check out the message in your Sent folder. Here's what the email notification will look like:

When you're ready to schedule your event:

  1. Click the See full results & schedule event button in one of the Mixmax email notifications you received when a recipient responded to the poll
  2. Click Schedule next to the time slot you'd like to confirm with everyone

  3. Confirm the details and optionally add recipients

  4. Click Send Invites

When you click Send Invites, each recipient will receive a confirmation email, and the event will automatically show up on their Google Calendars. You can make changes to the event at any time by editing the event in Google Calendar.