Calendars in Mixmax let you create public web pages where guests can easily book meetings directly on your Google or Outlook calendar.
To help clients, candidates, and customers show up on time, you can use Mixmax automation to send reminder messages before a meeting starts. This is a great way to remind guests about the meeting and share any important information they need.
Scheduling Messages
To set up an automatic meeting reminder, head over to any of your Calendars and scroll down to Automation. You can customize the message and set what day/time it should be sent before the meeting date. Make sure to turn the scheduled message ON in the top right corner after you're done editing it.
If you reschedule your meeting or your meeting attendee edits the meeting details, don't worry! We’ll automatically update your scheduled message so it is sent at the right time. Likewise, if your meeting attendee cancels the meeting, we will not send the reminder.
If these updates occur less than 30 minutes before the meeting reminder is scheduled to be sent, it will not be updated. You can always edit your meeting reminders in your Outbox.
Scheduled reminders will be sent from the email address tied to your Mixmax account—you cannot send them through an email alias.
Automation Variables
You can use Calendar variables in your email subject or body text when setting up your scheduled message. When your reminder message is sent, the variables will automatically resolve to show the details of the specific meeting for which the reminder is being sent. In addition to Calendar variables, the following variables to describe your meeting can be used:
{{meeting time}}- Displays scheduled meeting time in [Day of week], [Day of month], [Time of day] format. Example: Monday, Jul 16, 3:00 pm PDT{{meeting title}}- Displays text from the Title field of your Calendar{{meeting location}}- Displays text from the Location field of your Calendar{{meeting description}}- Displays text from the Description field of your Calendar{{time to meeting}}- Displays the amount of time from when the reminder email is sent to when your meeting is set to begin
Mixmax requires that you add a fallback option for each variable in case the data to resolve (fill) the variable isn't available. Use the | character to specify a fallback option. For example, you can use {{Company | your office}} to send the Company name if you have data for that field or "your office" if you don't. Detailed information on how to set this up can be found in our Using Advanced Variables (Liquid Markup) help center article.
FAQ
Do Automated Meeting Reminders work for Outlook users?
Not yet. Automated Meeting Reminders aren't supported for Outlook-based users at the moment. To learn more about the Mixmax integration with Outlook, check out How to use Outlook with Mixmax.