Scheduling on shared calendars

Learn how to share your Google Calendar with others to allow them to schedule meetings on your calendar.

Updated over a week ago

Scheduling events on a shared calendar is available on the Mixmax Small Business plan and above. Check out our pricing page for more information.

Currently, Automated Meeting Reminders are not yet supported for Outlook-based users. To learn more about the Mixmax integration with Outlook, check out How to use Outlook with Mixmax.

Sharing your Google calendar

To share your Google calendar with someone else — so they can schedule events on your calendar, follow these steps:

1. Open your Google Calendar.

2. On the left, find My calendars. Click the three dots next to the calendar you want to share, and select Settings and sharing from the menu:

Sharing calendar

3. Under Share with specific people, follow these steps:

  1. Click Add People and groups.

  2. Enter the email address of the person or account who will be scheduling on your calendar.

  3. Under Permissions, set to Make changes and manage sharing.

  4. Click Send.

4. The user will receive an email from Google and will need to click the emailed link to add the calendar to their list. Learn how to add someone else’s calendar.

Sharing your Outlook calendar

To learn how to share your Outlook calendar, check out this Microsoft support article.

Scheduling on shared calendars

In the Share Availability enhancement, the person or account that you shared your calendar with will see your calendar under Other Calendars and will be able to choose your calendar under Schedule on:

Other calendars

In the Meeting Templates section of your Mixmax dashboard, you can choose to schedule certain meeting templates on another calendar you have access to. When you create the Meeting Template, scroll down to where you see Schedule on. Select the calendar you'd like to schedule on by clicking on the option already selected. You'll then be able to choose which calendar to schedule on from the drop-down menu.

Scheduling on a selected calendar

Want more details? Check out the Google Support page on calendars.

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