Mixmax’s AI Meeting Copilot handles the heavy lifting of online meetings — taking notes, summarizing key points, outlining action items, and drafting follow-up emails—so you can focus on the conversation, not the keyboard.
Enable the AI Meeting Copilot
Note: The AI Meeting Copilot is available on the Growth, Growth + CRM, and Enterprise plans.
To utilize the powerful features of the Mixmax Meeting Copilot, ensure that the Mixmax Chrome extension is installed first. See more on this here.
Once the Mixmax Chrome extension is installed, you can navigate to Settings > Personal > Meeting Copilot.
From there, you can toggle the AI Meeting Copilot for Google Meet.
Note: If the Mixmax Chrome extension is not installed, you will see a warning notice stating, "Must install Chrome extension." Once the extension is installed for Chrome, the warning notice will be removed.
AI Meeting Copilot and Google Meet
Once the AI Meeting Copilot is enabled in the settings, it will transcribe your Google Meet calls.
The AI Meeting Copilot does not record any audio or video content of your calls.
Before joining a meeting, you will also be able to manage the AI Meeting Copilot from the Google Meet lobby.
If you disable the toggle, the transcription will be off when you join the meeting.
You can always re-enable or disable the transcription by clicking the AI Meeting Copilot notes button in the meeting.
Mixmax remembers the last setting set for the AI Meeting Copilot in the Google Meet lobby and during a Google Meet call.
If you disable the notes button while the meeting is ongoing and then end the meeting with it disabled, the toggle should be disabled the next time you join a Google Meet lobby.
Email Summary & Follow-up
Once the meeting is complete, you will receive an email summary from [email protected] with the meeting details.
Only you and other Mixmax users who are in the call and also have AI Meeting Copilot enabled will receive the meeting summary.
NOTE: To receive a meeting summary, at least two people must join the meeting, and the meeting must last at least 2 minutes.
The AI Meet Copilot will transcribe the meeting as long as it is enabled. If you disable it during a call, you will still receive a summary for the part where it was enabled.
The email summary notification will include:
Summary of the meeting
Participants
Key points of interest and pain points
Next steps and action items
Within the email, there will also be an option to "Generate follow-up email".
Clicking "Generate follow-up email" will automatically open a pre-drafted email in Gmail's compose window to send to your meeting participants.
How to disable the AI Meeting Copilot
To disable the AI Meeting Copilot, navigate to Settings > Personal > Meeting Copilot.
You can then toggle the setting OFF. When doing so, you will be asked to confirm the disablement. Select "Turn off".
After doing so, the AI Meeting Copilot will be disabled.
