Mixmax’s Meeting Copilot handles the heavy lifting of online meetings — taking notes, summarizing key points, outlining action items, and drafting follow-up emails—so you can focus on the conversation, not the keyboard.
Enable the Meeting Copilot
Note: The Meeting Copilot is available on the Growth, Growth + CRM, and Enterprise plans.
Languages Supported: English only.
To utilize the powerful features of the Mixmax Meeting Copilot, navigate to Settings > Personal > Meeting Copilot.
From there, you can toggle the Meeting Copilot for Zoom.
Meeting Copilot and Zoom
Once the Meeting Copilot is enabled in the settings, it will transcribe your Zoom calls.
Once a Zoom call starts, the Mixmax Copilot will join waiting room and users need to allow it into the meeting. Note, the Copilot will stay for 15 minutes in the waiting room and leave after that if not admitted.
After Copilot has joined, it will start silently recording the meeting captions.
The Meeting Copilot does not record any audio or video content of your calls.
Email Summary & Follow-up
Once the meeting is complete, you will receive an email summary from [email protected] with the meeting details.
Only you and other Mixmax users who are in the call and also have AI Meeting Copilot enabled will receive the meeting summary.
NOTE: To receive a meeting summary, at least two people must join the meeting, and the meeting must last at least 2 minutes.
The AI Meet Copilot will transcribe the meeting as long as it is enabled. If you disable it during a call, you will still receive a summary for the part where it was enabled.
The email summary notification will include:
Summary of the meeting
Participants
Key points of interest and pain points
Next steps and action items
Within the email, there will also be an option to "Generate follow-up email".
Clicking "Generate follow-up email" will automatically open a pre-drafted email in Gmail's compose window to send to your meeting participants.
How to disable the Meeting Copilot
To disable the Meeting Copilot, navigate to Settings > Personal > Meeting Copilot.
You can then toggle the setting OFF. After doing so, the Meeting Copilot will be disabled.
FAQ
What is my Zoom meeting uses a passcode? Can the Copilot still join?
If the meeting uses passcode, it needs to be embedded into the link, otherwise the Mixmax Copilot will not join the call.
Will Copilot join last minute events?
Calendar syncing can have up to a 15 minute delay meaning for meetings updated or created with a Zoom link last minute, Copilot will not join the Zoom meeting.
What happens if the Copilot is removed from the Zoom meeting?
There is no way to add Copilot back into the Zoom meeting once it has been removed by a user.
Note, if there is no transcript detected for 10 minutes, the Copilot will automatically leave the Zoom meeting.