Workspace Admins can control whether Meeting Copilot is available to everyone in the workspace, along with two related transcript access settings.
Enabling Meeting Copilot for the workspace
To enable Meeting Copilot for the whole workspace, go to the Meeting Copilot section of the Admin Center and switch Allow workspace members to take notes with Meeting Copilot to On.
With this enabled, individual workspace members can enable Meeting Copilot from My Settings > Meeting Copilot and use it during their Zoom and Google Meet calls. See Meeting Copilot for Zoom and Meeting Copilot for Google Meet.
Enabling Meeting Copilot for the workspace makes it available to members, but doesn't turn it on for them. Each member switches on Google Meet, Zoom, and Meeting prep in their own settings. This includes members who get Meeting Copilot later, for example through an upgrade or a team purchase.
Disabling Meeting Copilot for the workspace
To disable Meeting Copilot for everyone in the workspace, a Workspace Admin should go to the Meeting Copilot section of the Admin center and switch Allow workspace members to take notes with Meeting Copilot to Off.
Note: This change takes effect immediately - there's no confirmation prompt. Once it's off, workspace members can no longer enable Meeting Copilot in their personal settings, and it won't join any of their meetings.
To turn Meeting Copilot back on for the workspace, switch the same toggle back to On.
Related transcript settings
Two more toggles live on the same page:
Allow workspace-wide transcript access via API - when on, any Workspace Admin can access transcripts from other members' meetings using the Mixmax API.
Sync meeting transcripts to CRM - when on, meeting transcripts sync automatically to your connected CRM as notes alongside meeting summaries. This setting is off by default, so only meeting summaries sync until an admin turns it on. To learn where synced notes appear, see CRM Notes for Meeting Copilot.
These are independent of the main Meeting Copilot toggle, so turn them off separately if you only want to change transcript access or CRM syncing.