The Share Availability enhancement makes it easy for recipients to confirm meetings with you directly in their email.

To instantly propose times for a meeting, hover over the Meetings menu at the top of the compose window and click Share availability:

You can also use the slash command: type /cal to launch the Share availability calendar.

Click Share availability on the Mixmax side panel in the compose window to insert available time slots directly into your email.

Once the Share Availability pop-up window opens, fill out the event details (title, location, description, and time zone). Mixmax remembers common locations and meeting titles via autocomplete. You can also select them from a dropdown by clicking the down arrow.

In the Time zone section, select your recipient's time zone.

You can add additional guests, who will be automatically invited to the event once your recipient chooses a time. We also prevent double booking by default.

You can schedule on your own calendar or on a shared calendar. To learn more, see how to schedule on shared calendars.

Next, click a time on the calendar to choose a time when you're available. Click and drag down or across to select multiple times. When you add the invitation to your email, these times appear in your time zone and automatically convert to your recipient's time zone.

You can change the default time slot length at the top right of the calendar.

To adjust an individual time slot, click and drag the bottom of the box.

After selecting the times you want to offer, click Insert Times at the bottom left.

This is how the invitation will look in the email. What you see in the compose window is exactly what your recipient will see.

Your recipient only needs to click their preferred time to confirm the meeting.

If double-booking protection was turned on when you selected your times, and your recipient chooses a time when you're already booked, they'll see a pop-up asking them to choose another time:

Once your recipient chooses a time, they'll see a landing page. (You can customize this landing page with your own logo and colors with the Custom branding & domains add-on.)

The event will be automatically added to both of your calendars, and you will both receive a notification email confirming the meeting.

Check out this quick video for an overview of how to use the Share Availability feature:

You can ask guests to provide specific information when they send their availability by creating custom fields. This is a great way to request phone numbers, preferred locations, website links, etc. Custom fields can be either optional or required.

When setting up your availability, click the "Add Field" button on the left panel. Select a suggested field or create your own.

Required fields must be completed before your recipient can confirm a time with you. A red asterisk will indicate required fields.

To switch a field from optional to required, click the field, then select Make Required.

If your availability share has any required fields, when a recipient selects a time, they will be taken to a page where they are asked to enter the requested information. This information must be filled out before the meeting is booked if you've chosen to make your custom fields required.

Optional fields are fields that are not required to be filled before your recipient books a meeting.

To switch a field from required to optional, click the field and select Make Optional.

If your availability share includes only optional fields, the recipient can fill them in but can book the meeting without doing so. They will then be taken to a confirmation page where they have another opportunity to fill in optional fields: