Calendar Invite

Invite people to events from your Gmail compose window with just one click.

Updated over a week ago

Calendar Enhancements are available on all Mixmax plans, including the Free plan, but some options, like Shared calendar scheduling, are available only on the Small Business plan and above. Check out our pricing page for more information.

Currently, Mixmax Calendar Enhancements in the Inbox (except Share Availability) are not supported for Outlook-based users. Calendar Enhancements are available in the Mixmax web app (for Sequences and Rules). To learn more about the Mixmax integration with Outlook, check out How to use Outlook with Mixmax.

The Calendar Invite enhancement makes it simple to invite people to an event. And, with the click of a button, they can RSVP and add the event to their own calendar.

To instantly create a calendar invite, click the calendar icon in the top bar of the compose window.

Invite icon

You can also use the slash command: type /invite to launch the calendar invite enhancement.

Next, fill out the event details (title, location, description, and time zone). Mixmax remembers event titles, locations, and descriptions you've used before: just start typing, and the information will autocomplete. To select prior titles, locations, and descriptions, simply click the down arrow next to the field.

If you have connected Mixmax to an online conferencing tool, you will be able to include a meeting link or select No conferencing.

At the moment, Mixmax offers an integration with Google Meet and Zoom but no other online conferencing tools.

For time zone, select the time zone of your recipients. You can add additional guests who will automatically be added to the event as soon as your recipient replies.

Invite details

You can schedule on your own calendar or schedule on someone else's calendar. Here's how to schedule on shared calendars.

Next, select the date and time for the event. Click and drag to extend the duration of the event. You can also drag the bottom of the event up and down to change the duration. The times on the calendar appear in your time zone and will automatically convert to your recipient's time zone when you insert the invitation in your email. Once you are done, click Insert at the bottom left.

Inserting an invite

This is how the invitation will look in the email. What you see in the compose window is exactly what your recipients will see. Once you send the email with the calendar invite, the event is automatically added to your recipients' calendars.

Invite in an email

Your recipients simply RSVP by clicking a button in the email. After they click, they'll be directed to a confirmation page โ€” you can customize this page with your logo and colors with custom branding. As soon as they respond, you'll receive a confirmation email.

Invite confirmation

If plans change, your recipient can change their answer either in Google Calendar or by clicking a different button in the email they received. You can also update the event in Google Calendar.

If you have any questions about creating a calendar invite, please get in touch, and we will be happy to help!

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