Your public Mixmax calendar

Create a personalized webpage to share your meeting availability by simply providing a link.

Updated over a week ago

Calendar Enhancements are available on all Mixmax plans, including the Free plan, but some options, like Shared calendar scheduling, are available only on the Small Business plan and above. Check out our pricing page for more information.

Your public Mixmax calendar is a personalized webpage that shows times when you're available to meet. Anyone with the link can click a time to schedule a meeting with you.

You get your own personalized link that you can share, which you can find in your Calendar settings:

Calendar settings

Your public Mixmax calendar link is perfect for sharing in a sequence or in your email signature because the available times listed are always up-to-date!

Your public Mixmax calendar

Your custom link will contain a drop-down menu with all of your Meeting Templates, which your recipient can choose from. Because you can set the availability differently for each meeting template, the available times the recipient sees may change when they select a different option.

Here's what it looks like when someone visits your public Mixmax calendar and clicks to schedule a meeting. If they get to your calendar by clicking a link in your email, their name and email will be pre-filled. You can specify the meeting title and location in your settings. After someone books a meeting with you, both of you will receive an email notification, and the event will automatically appear on both of your Google Calendars.

Booking a meeting

Our best-practice recommendation is to create a template that includes a) the custom text asking the recipient to book with you and b) your calendar link. Then, insert your template using the semi-colon keyboard shortcut (type ; followed by the name of the template). For example:

Custom link

Want to book on someone else's calendar? Ask for their calendar link, and create a template with that link.

Another option is to create a call to action button like the one in the screenshot below. Type /cta to create your own button. Create a template that contains this button so you can add it quickly to any email.

Booking button

Settings for your public Mixmax calendar

Your public calendar is customizable and can be edited from the Calendar tab on the Settings page.

Display options

  • Week starts on - choose the day of the week on which you want your calendar to begin.

  • Time format - choose either a 12-hour or 24-hour format for your calendar.

Default location

  • Choose the default location when sharing your Mixmax calendar. This is the location we will use when the {{host location}} variable is utilized.

Public Calendar

  • Your public calendar link - this is where you can turn your public calendar on or off, view your calendar, copy the link to your calendar, or change the URL associated with your calendar.

  • Show calendar link in default signature - you can also set your calendar link to be automatically added to your default signature.

  • Default Meeting Template - choose the meeting template that is automatically associated with your public calendar link.

  • Make sure I never have more meetings than this per day - Set the maximum number of meetings you want to have daily. Please note that Mixmax counts all meetings on your calendar toward this limit, not just meetings booked via Mixmax.

  • Meetings shortcut - customize the number of meetings that are offered by default when using the /meeting command.

Default Calendar URL

  • Choose the meeting template we should use when you insert the {{sender calendar url}} variable.

Double booking protection

  • Prevent recipients from booking times that have already been booked. For more details, see this article.

Link to email thread

Workspace sharing

  • Allow other people in your Workspace to view and schedule on your calendar.

Availability options

  • Choose the default meeting template we use when you utilize Share availability or the /cal command.

Event invite options

  • Choose the default meeting template we use when you utilize Send calendar invite or the /invite command.

Default additional guests

  • Add the email address(es) of additional guest(s) we should add to any meetings booked through your public calendar link.

How to add default guests

To add a default guest every time you use share availability or send an event invite, follow these steps:

  1. Head to your Mixmax Calendar settings.

  2. Scroll down to the very bottom, where you'll see Default additional guests.

  3. Type an email address in the field to automatically add them as guests to your events.

Adding a default guest will automatically ensure the guest is added to any of your events when scheduled with Mixmax. You can also have multiple default guests in the calendar settings.

Calendar settings

When an event is confirmed, that person will receive an invite to the event, which they'll be able to confirm.

Meeting Templates

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