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Adding a Zoom link to your Calendar events
Adding a Zoom link to your Calendar events

Learn how to connect Zoom to Mixmax and add Zoom links to your Meeting Templates, Calendar events, and Availability shares.

Updated over a week ago

Calendar enhancements and Meeting Templates are available on all Mixmax plans, including the Free plan, but some options, like Shared calendar scheduling, are available only on the Small Business plan and above. Check out our pricing page for more information.

With the Mixmax Zoom integration, you can automatically add a unique Zoom link to your meeting templates, calendar invites, and availability shares.

Connecting to Zoom

Sign in with email and password

To connect to Zoom with your email and password, go to your Integrations Settings page. Scroll down to the Zoom section and click Connect to Zoom. Enter your Zoom login email address and password, then click Sign in.

Connecting to Zoom

Sign in with Google or Facebook

If you sign into Zoom with your Google or Facebook account, follow the steps below:

  1. Open up your Integrations Settings page.

  2. Open a new tab in your browser window.

  3. Go to and log in to your Zoom account using the sign-in button at the top of the page. Sign in with Google or Facebook.

  4. Now return to your Integrations Settings page, and click Connect to Zoom.

If you have any questions about setting up the Zoom application or about signing in to Zoom, you can see the Zoom Installation Troubleshooting Guide for more information.

Adding a Zoom Link to your Meeting Templates

To add a Zoom link to your Mixmax Meeting Templates, head over to your Meeting Templates Dashboard, then select the meeting template you would like to add your Zoom link to. Flip the Zoom conference call toggle to the on position.

Enabling Zoom for a meeting template

Now when a recipient books a meeting using your meeting template, a Zoom link will automatically be added to the Location and Description of the meeting. If you already have information in the description or location fields, Zoom information will be prepended to the beginning of the information.

Zoom info

Adding a Zoom link to Calendar Events and Availability Shares

To add a Zoom Link to your Calendar Events or Availability Shares, click the Add Zoom button on the left panel:

Adding Zoom to invites and availability sharing

After clicking Add Zoom, you will see a message about Zoom added to the location and description fields.

Zoom link added

When your recipient books a meeting, a unique Zoom link will automatically be added to the event:

Zoom link in the meeting details

Using the same Zoom link for all of your meetings

When using the Zoom integration in Mixmax, a unique link is created for every meeting. But what if you want to use the same link every time?

To use the same Zoom link for all of your meetings, you can add your Zoom link to the Default Location in your Mixmax Calendar settings.

Setting default location

Now anytime you use the {{host location}} variable in your calendar, your Zoom link will be added. This can be particularly useful if you have a permanent link for office hours or use Round Robin scheduling.

Using your Zoom Personal Meeting Room

You can also use your Zoom Personal Meeting Room information and invite for one or more of your meeting templates. To do so, login to your Zoom account and go to Meetings, then select Personal Room and click Copy the invitation:

In the next window, copy your Zoom personal meeting information, then paste it into the Mixmax meeting template:

  • Paste your Zoom meeting URL in the Where section.

  • Paste the rest of the Zoom meeting information in the Description.

Disconnecting from Zoom

If you would like to disable Zoom integration with Mixmax, you can do so from the Integrations Settings page. Simply scroll to the Zoom panel and click Disconnect Zoom. This will deauthorize your Zoom account and remove the option to add Zoom to your meetings in Mixmax.

Disconnecting Zoom

If you have manually added Zoom information to a Meeting Template, such as a link to your personal Zoom Personal Meeting Room, and you no longer wish to use it, you will need to manually remove those details from the affected Meeting Template.

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