Calendar enhancements and Calendars are available on all Mixmax plans, including the Free plan. Some options, like Shared calendar scheduling, are available only on the Small Business plan and above. Check out our pricing page for more information.
With the Mixmax Zoom integration, you can automatically add a unique Zoom link to your Calendars, calendar invites, and availability shares.
Connecting to Zoom
Sign in with email and password
To connect to Zoom with your email and password, go to your Integrations Settings page. Scroll down to the Zoom section and click Connect to Zoom. Enter your Zoom login email address and password, then click Sign in.
Sign in with Google or Facebook
If you sign into Zoom with your Google or Facebook account, follow the steps below:
Open up your Integrations Settings page.
Open a new tab in your browser window.
Go to zoom.us and log in to your Zoom account using the sign-in button at the top of the page. Sign in with Google or Facebook.
Return to your Integrations Settings page, and click Connect to Zoom.
The Zoom Installation Troubleshooting Guide provides more information about setting up the Zoom application or signing in to Zoom.
Adding a Zoom Link to your Calendars
To add a Zoom link to your Calendars, go to the Calendars Dashboard, select the Calendar to which you would like to add your Zoom link, and flip the Zoom conference call toggle to the on position.
When a recipient books a meeting using your Calendar, a Zoom link will automatically be added to the meeting's Location and Description. If you already have information in the description or location fields, Zoom information will be prepended to the beginning of the information.
Adding a Zoom link to Calendar Events and Availability Shares
To add a Zoom Link to your Calendar Events or Availability Shares, click the Add Zoom button on the left panel:
After clicking Add Zoom, you will see a message about Zoom added to the location and description fields.
When your recipient books a meeting, a unique Zoom link will automatically be added to the event:
Using the same Zoom link for all of your meetings
When using the Zoom integration in Mixmax, a unique link is created for every meeting. But what if you want to use the same link every time?
You can add your Zoom link to the Default Location in your Calendar settings to use the same Zoom link for all your meetings.
Now, your Zoom link will be added whenever you use the {{host location}} variable in your calendar. This can be particularly useful if you have a permanent link for office hours or use Round Robin scheduling.
Using your Zoom Personal Meeting Room
You can also use your Zoom Personal Meeting Room information and invite for one or more of your Calendars. To do so, login to your Zoom account and go to Meetings, then select Personal Room and click Copy the invitation:
In the next window, copy your Zoom personal meeting information, then paste it into the Calendar:
Paste your Zoom meeting URL in the Where section.
Paste the rest of the Zoom meeting information in the Description.
Disconnecting from Zoom
If you would like to disable Zoom integration with Mixmax, you can do so from the Integrations Settings page. Simply scroll to the Zoom panel and click Disconnect Zoom. This will deauthorize your Zoom account and remove the option to add Zoom to your meetings in Mixmax.
If you have manually added Zoom information to a Calendar, such as a link to your personal Zoom Personal Meeting Room, and you no longer wish to use it, you will need to manually remove those details from the affected Calendar.