Calendar enhancements and Calendars are available on all Mixmax plans, including the Free plan. Some options, like Shared calendar scheduling, are available only on the Meeting Copilot plan and above. Check out our pricing page for more information.
With the Mixmax Zoom integration, you can automatically add a unique Zoom link to your Calendars, calendar invites, and availability shares.
Connecting to Zoom
Before you can start using Zoom with Mixmax, you need to connect to Zoom. Go to My settings, then Integrations. Find the Zoom section and click Connect to Zoom. You will then be prompted to log in to Zoom with your credentials or by signing in through other methods.
The Zoom Installation Troubleshooting Guide provides more information about setting up the Zoom application or signing in to Zoom.
Adding a Zoom Link to your Calendars
To add a Zoom link to your Calendars, go to the Calendars Dashboard, select the Calendar to which you would like to add your Zoom link, and select Zoom in the Conferencing drop-down menu:
You will be asked to connect your Zoom account if it's not yet connected.
When a recipient books a meeting using your Calendar, a Zoom link will automatically be added to the meeting's Location and Description. If you already have information in the description or location fields, Zoom information will be prepended to the beginning.
Moving forward, Zoom will also be the default Conferencing option when creating a new Calendar.
Adding a Zoom link to Calendar Events and Availability Shares
To add a Zoom Link to your Calendar Events or Availability Shares, select Zoom in the conference drop-down options on the left panel:
If your Zoom account isn't connected yet, you will be prompted to connect it. After selecting Zoom, you will see a message about Zoom being added to the location and description fields.
When your recipient books a meeting, a unique Zoom link will automatically be added to the event:
Using the same Zoom link for all of your meetings
When using the Zoom integration in Mixmax, a unique link is created for every meeting. But what if you want to use the same link every time?
You can add your Zoom link by going to My settings > Calendar and entering it in the Default Location field. This lets you use the same Zoom link for all your meetings.
Your Zoom link will be added whenever you use the {{host location}} variable in your calendar. This is especially useful if you have a permanent link for office hours or use Round Robin scheduling.
Using your own Zoom link? Don't also select Zoom in that Calendar's Conferencing drop-down. When Zoom is selected, Mixmax creates a unique Zoom link and adds it before whatever is already in the Where field, so the event shows two Zoom links. This applies whether your link comes from the {{host location}} variable or is pasted directly into Where. Since Zoom becomes the default Conferencing option once you connect Zoom, check this setting on each Calendar that uses your own link.
Using your Zoom Personal Meeting Room
You can also use your Zoom Personal Meeting Room information and invite for one or more of your Calendars. To do so, log in to your Zoom account and go to Meetings, then select Personal Room and click Copy the invitation:
In the next window, copy your Zoom personal meeting information, then paste it into the Calendar:
Paste your Zoom meeting URL in the Where section.
Paste the rest of the Zoom meeting information in the Description.
Make sure Zoom isn't selected in that Calendar's Conferencing drop-down, or the event will include a second Zoom link.
Disconnecting from Zoom
To disable Zoom integration with Mixmax, do so from the Integrations Settings page. Scroll to the Zoom section and click Disconnect Zoom. This will deauthorize your Zoom account and remove the option to add Zoom to your meetings in Mixmax.
If you have manually added Zoom information to a Calendar, such as a link to your personal Zoom Personal Meeting Room, and no longer wish to use it, you must manually remove those details from the affected Calendar.